Hello Everyone. Does anyone know of a good program for task/project management for Windows that works well with JAWS? I really need something more at work than I've been able to do with the task list in Outlook. In particular, I would like to be able to create tasks with subtasks. I'm working in a state goverment job, so our computers are very locked down, and it is a major process to get anything extra installed on them. I want to be sure that whatever program I ask for is going to meet my needs and be accessible. Ideally, I would love for the program to have an app for the iPhone as well, since that's what my work phone is. I briefly looked at Microsoft To-do on the iPhone, but it seemed like it had some accessibility issues, so I wasn't sure about it or how it did on Windows.
If anyone has a program that they use and like, I would be very grateful to hear about it. Thanks in advance!
By Samanthia, 4 April, 2026
Forum
Windows
Comments
PM apps for Windows
Project Management apps on Windows are hard to find that are accessible and usable with a screen reader. As a PM myself, I'm relying on just notepad for now. I'm further using a combination of Reminders and figuring out Todouist for the iPhone. My next venture is to look at it on Windows and also on Mac OS as well. Unfortunately, a lot of mainstream PM programs such as Monday.com are very lacking in terms of accessibility and usability for screen reader users. I'd like to see others comments on what they are using and have found that works for them.
Notion on Windows Not Accessible
Notion is an amazing app/platform, but not accessible on Windows (via its own app) or on the web. One can read what's going on, but the editing is a nightmare. The iPhone app can be used, but for real productivity one would want the ability to use it on a computer.
Have you tried any of these?
• Google Tasks.
• Microsoft To Do.
• Do.
All of the above applications have accessible interfaces on iOS, the last one unfortunately requires in-app purchases in order to remove ads, but it has an accessible interface. I think any of the three would help you with your needs. I have not tried Microsoft To Do or Google Tasks on my PC, but if they're anything like other Microsoft and Google applications, then you should be good to go.
HTH.
@Brian
I looked at Microsoft To Do briefly a while ago. I can't remember for sure why I didn't like it, but I seem to remember having some accessibility issues on the iPhone. I was also hesitant about that one because I tried the new task manager app within Outlook, but it was completely inaccessible. I was afraid the seperate To Do program would be the same.
As I said, it's a pain to get the IT department to approve and install anything, so I would like to know going in that whatever program I'm asking for is at least accessible.
Understandable
If you did not like Microsoft to do, Google tasks may not interest you then. I felt like Microsoft to do application had more going for it on iOS.
Alas, I am fresh out of ideas. Hopefully someone on here will have more knowledge about project management platforms than I do. 😳
Depends on Features
If all you need is task name, details and due date or recurring reminder, both Microsoft To Do and Google Tasks are accessible on Windows, as @Brian said. Both are also accessible on Android, but I can't speak to iOS in this case.
If you want something more full featured, with the ability to make tickets, organize them into groups, have progress stages, and so on, then the two options I would check out are Jira and Microsoft planner.
I haven't used Microsoft Planner for a while, but it was accessible when I did, plus they have a large and responsive accessibility team.
Jira, however, you can try for free. I use it frequently in at work and used the free version for a project management course in my Masters degree program. It is quite accessible, especially in the free version from my experience, since it doesn't have any company specific settings configured and you can adjust it to your liking.
I know they have a mobile app, but cannot speak to the accessibility there. However, since it's free, might as well give it a try! They also have an accessibility team to reach out to, if needed.
@ Survivor Wolf
Sounds like maybe I should give Microsoft To Do another look. Maybe the ios app is better than when I looked at it previously, and if it's accessible on Windows, that matters more to me anyway. Jira sounds cool. It might be overkill for what I need, but since it's free, maybe I'll download it on my personal computer to give it a try. Thanks for the great info.
Microsoft To-Do
I have used Microsoft To Do on Windows/iPhone, but haven't used it in a long time. But it was pretty accessible, though a little clunky.
Used Jira at my first internship around 2022, and it was definitely clunky but useable.
I think I also used Microsoft Planner at another workplace for one of our processes, that worked mostly well but you had to do something funky like zooming the screen out with Control and minus for everything to fit, to create a new plan etc, but we had multiple 'buckets'.
Microsoft
I used Microsoft Planner a little a few years ago and believe it was accessible. It’s a more fully featured PM programme than To Do. I do recall though finding it easier to use on iPhone and iPad than on Windows. As it’s from Microsoft though, there’s a decent chance your IT department may already have approved access to it.
What I use now though is Excel, with columns for task, description, status, last action, next action, owner, due date etc.
Dave
Todoist & Asana
Todoist its super accessible in windows and ios. They take care about accessibility and you can report to them any isue.
Asana its more like Jira. The accessibility its not perfect but you can deal with it.
Things on IOS
Though it is a paid app, you will get a lot of benefit and flexibility. It also has the advantage of emailing tasks and notes, which will handle the windows part of your needs (Importing tasks). OneNote also is good on IOS and windows. Since it is in-built, your tech team shouldn't have much trouble with it.
Great suggestions
Thanks very much everyone for all of the great suggestions.
I actually really liked your idea of just using Excel, Dave, but I'm not sure I know enough about Excel to be able to set it all up how I would want it to work or if it would even be possible. I definitely want to be able to mark tasks as complete and have them hidden from my still outstanding tasks, but also be able to go back and see what I've completed. I also need to be able to do subtasks and reoccuring tasks. It would be a cool project to play with, if only I had time, lol.
alexr, I'll definitely look at Todoist. I've heard really good things about it on ios, but hadn't ever heard that there was an accessible Windows app.
You all are so incredibly helpful. I just love this community!
Given requirements Google Tasks should work
Hi Samantha, Given your requirements of checking tasks off, going back and referring to completed tasks and making some recurring. Google Tasks will meet the need for you. I use Google Tasks along with Reminders and my notepad document to keep both my personal and work life organized and clutter free. I hope you find what works for you.